Skip to main content

Search & Filter Devices

TheStorage provides two complementary tools for finding devices: filter chips on the Devices page for structured, multi-select filtering, and the global search bar in the top navigation for quick free-text lookups.

Filter chips​

The Devices page toolbar includes five filter chips. Click a chip to open its dropdown and pick one or more values.

Devices toolbar with filter chips

Category​

Filter by one or more device categories. The dropdown shows each category with the number of devices in that category; scroll or click N more… if there are more than fit on screen.

Category filter dropdown

Status​

Filter by one or more device statuses. Each option is shown with its color dot, making it easy to find In-use, New, Damaged, Missing, Discarded, Charity, Store, EOL, and Used.

Status filter dropdown

Tags​

Filter by one or more tags. The dropdown shows the tag name and the count of devices carrying that tag.

Tags filter dropdown

Assigned​

Filter by assignee — an employee, a place, or IT Department. Start typing to search within the assignees list.

Filter by​

A meta-chip that opens the combined filter panel, letting you set multiple filters in one place.

How chips combine​

  • Selections within a single chip use OR logic — picking New and In-use in Status shows devices that are either New or In-use.
  • Selections across different chips use AND logic — combining Category = Laptop with Status = New shows only new laptops.
  • Active selections are shown inline on the chip (e.g. Status (2)). Click the chip again to adjust; click Clear all in the toolbar to reset everything.

Filters also drive​

AreaBehavior when filters are active
Device countThe total in the title (e.g. 5 Devices) updates to the filtered count.
Excel exportOnly filtered devices are exported.
SortSort is applied to the filtered subset.
PaginationPage counts recompute to match the filtered subset.

The search bar in the top navigation provides a tenant-wide free-text search. It matches on:

  • Device name
  • Assigned user (name, email, or username)
  • Assigned place
  • Serial number
  • Invoice number
  • Barcode

Type at least three characters and press Enter to apply the search. The device list narrows to matching results; clear the search box and press Enter to return to the full list.

tip

Use Ctrl + K (or Cmd + K on Mac) to focus the global search bar from anywhere in the app.

Choosing the right tool​

ScenarioBest tool
Which laptops need warranty renewal this year?Filter chips: Category = Laptop + Status
Where is the iPhone with serial SR1234534?Global search — paste the serial
Show everything assigned to John WayneFilter chips: Assigned = John Wayne
Find a device by its barcodeGlobal search — scan or paste the barcode
Export a report of all damaged devicesFilter chips: Status = Damaged, then Excel export
All devices tagged DevelopmentFilter chips: Tags = Development