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Assign a Device

Devices can be assigned to an employee, a place, or the IT Department (unassigned inventory). Assignment drives the device status, the owner shown on the tile, and whether a notification email is sent.

Default assignment for new devices​

When you create a new device, the Assign To field is pre-populated:

  • If a default place is configured → the default place is used.
  • Otherwise → the device is assigned to IT Department.

You can change this at any time during or after creation.

Add Device — Assign To field

Assign during creation​

  1. Open Devices → + Add Device.
  2. Click the Assign To field in the Add Device dialog.
  3. Start typing (at least 3 characters) to filter by:
    • Employee — type a name, email, or username.
    • Place — type a place name.
  4. Select the target from the dropdown.
  5. Alternatively, choose Assign back to IT to leave the device in IT inventory.
  6. Click Save Device.

Assign (or reassign) an existing device​

  1. Navigate to Devices and select the device.
  2. In the right-side information panel, click the Assign To row.
  3. Search and select the new target (employee, place, or IT).
  4. The new assignment is saved automatically and the device status follows:
    • Assigned to an employee → status becomes In-use.
    • Assigned to a place → status becomes In-use.
    • Assigned back to IT → status becomes Used (or remains New for never-assigned devices).

The change is also written to the device history.

Assignment notifications​

When email notifications are enabled, TheStorage automatically emails the affected employees:

EventEmail sent to
Device assigned to an employeeNewly assigned employee
Device unassigned from an employeePreviously assigned employee
info

Email notifications require a Professional or Enterprise subscription. Configure the toggle under Settings → Notifications.

Bulk assignment​

There is no bulk-assign action in the UI. For initial migrations, use Import with the Assigned column populated. For everything else, the inline assign in the information panel makes per-device reassignment fast — typically a few seconds per device.